Status Master in ZingHR and how it will change based on payroll process

Modified on Thu, 24 Oct at 3:47 PM

You will be able to process payroll for employees only if they any of below status

S.No	Status
1	NewJoinee
2	Existing
3	FnF Initiated
4	FnF InProcess

If employee status has been updated as any of below, then you will not be able to process payroll for those cases.

S.No	Status
1	Resigned
2	Retired
3	FnF Done
4	FnF Unlocked
5	FnF Relocked
6	OAS_Hold
7	Absconding
8	Pending
9	Not Joined
10	Terminated
11	Suspension
12	FNF Locked
13	Hold

1	What should be the status of the new joiner?
NewJoinee	This status is applicable for the first process of salary after the employee joins the firm. This is necessary for the employees joining in the previous month, and arrear days to be processed along with the current month's salary.
2	What status appears for employees joining in the previous payroll cycle but processed in the next month?
	For employees joining in the previous payroll cycle whether the salary is processed in the same month or not, the status changes to " Existing " once the payroll month is closed. For such cases, if the employee is supposed to be processed along with arrear days of the joining month, the status needs to be changed to "NewJoinee".

3	When does the status change to existing?
Existing	Once the Payroll month is closed & new Payroll month is opened, the new joiners will be converted to existing ones. This status refers to those employees who are regular.

4	What status appears during the Exit process?
FnF Initiated	The status changes to FNF Initiated when an employee resigns, and the resignation is approved by the level 1 manager/ level 2 manager / HR (as per the Company policy).
FnF InProcess	This status changes from FNF initiated to FNF in process when the resignation is approved at all levels and the checklist is cleared. At this stage, the FNF can be processed.
FnF Locked	Once the status becomes FNF in process, the same changes to FNF Locked after month closure. This means that all the processes about the employee are closed.

5	Can the FNF be reprocessed after the status becomes ' FNF Locked '?
	No process can be done when the status is FNF Locked. However, the FNF can be reprocessed after changing the Status to " FNF InProcess " through the payroll cockpit by Master Updation Template.

6	What can be done if the employee having DOL in the current month needs to be processed for statutory purposes but should not be paid?
	For such cases, we have a "Hold" Template. This template changes the Status to Hold for all the employees updated by this template.

7	When does the status change to Salary Hold?
Salary Hold	For such cases, we have a "Hold" Template. This template changes the Status to Salary Hold for all the employees updated by this template.

8	When does the status change to Salary Release?
Salary Release	For such cases, we have a "Hold" Template in that template that needs to be updated in Action as “Salary Release”.